This page will be updated as the date for the AGM draws near
As a non-profit Society of B.C. your club must hold an Annual General Meeting of its members every year. Because of COVID, we were unable to have an AGM for two consecutive years but are happy to welcome back our members to take part in voting resolutions and electing new leadership this year.
Download the Agenda below (.pdf) If you require a paper copy of the agenda beforehand, please visit or call the office.
Not yet available
Meeting Package & Financials
Will be provided in print at the meeting. Meeting packages will be available at the meeting and henceforce posted here after the meeting out of concern for keeping costs down and for environmental reasons.
As shown below, we are presenting the financials and reports for the previous two years.
Minutes of the 2020 AGM
As noted above, we did not hold a 2020 AGMDownload Here
Background Presentation and Notes:
Annual Reports of Committees
- Grist Goesen Memorial Hatchery – report on our fish and river conservation activities
- Archery Committee – reports by Tammy Moyer and Stephen Guise
- WIPL/ISSF Report for AGM – report by Richard Berrow
- LEAP Committee – report by Brian Largy
- Rimfire Precision Committee – report by Kevin Lee
- Black Powder Committee – report by Tim Wall
- Hunting Recruitment Committee – report by Donald Sohm
Your executive for 2020-2021* (no AGM was held two years previous)
Your rights as members
Formal procedures followed by your leadership are contained within the Constitution and Bylaws. Please note the following passages:
2.11 Rights of Voting Members
A Regular, Senior, or Life Member in good standing will have the following rights of membership:
(a) to receive notice of and attend all General Meetings;
(b) to make or second motions at a General Meeting and to speak in debate on motions under consideration in accordance with such rules of order as may be adopted;
(c) to exercise a vote on matters for determination at General Meetings;
(d) to nominate an eligible Member for election as a Director; and
(e) to serve on committees as member or chair, as determined by the Board.
The following terms are up and are open for election. PCDHFC depends upon volunteers who are able to provide good governance, bring to the board a variety of skills and backgrounds and who wish to further the aims of our club members. If you are interested in being a director, read All About Being a Director.
President – it shall be the duty of the President to preside over all meetings of the club. The President shall make an annual report to the club. The President shall be one of the club’s signing officers, and shall perform such other duties as this office requires – (2 Year term)
2nd VP – Shall perform all the duties of the President in the case of the absence or disability of both President and First-Vice President .In the event of the absence or disability of the President and both Vice-Presidents, the Directors shall elect a chairman pro-tem. (2 year term)
Secretary – Shall keep a complete record of the proceedings of the Club and the proceedings of the Directors, issue all notices of the meetings and conduct all correspondence and conduct all business as appertain to this office.
Trustees – 2 positions open – The role of the Board of Trustees is to counsel the Directors and Members in all matters pertaining to the welfare of the Club and in particular those matters concerning Club Policies and the use of the Club’s capital assets.
1 two year term – completing the term of a resigned trustee
2 x 3 year terms
Directors (10 available) –
As per the Constitution, the qualifications of the above:
4.4 Qualifications of Table Officers
To be eligible for election as a Table Officer a person must be a Member in good standing at the time of the election and must have been a Member in good standing for two years immediately prior to any such election.
4.5 Qualifications of Directors at Large
To be eligible for election as a Director at Large, a person must be a Member in good standing at the time of the election and must have been a Member for one year immediately prior to such election.
4.6 Qualifications of Trustees
To be eligible for election as a Trustee a Member must:
(a) be a Member in good standing at the time of the election; and
(b) have been a Member in good standing for at least five continuous years prior to the election; and
(c) have served as a Director for two of the five preceding years.
7.14 Nominations for Directors
Nominations for Director positions shall made be from the floor of the Annual General Meeting.
A written acceptance of nomination, signed by the nominee, must accompany any nomination if the nominee is not present at the time and place of the election.
Subsequent voting procedures are laid out in sections 7.15 and 7.16.
If there are any questions please email email@example.com.