Updated January 26/20
As a non-profit Society of B.C. your club must hold an Annual General Meeting of its members every year. As is tradition we are meeting in the first month of the new year to elect new directors, learn of issues facing the club and to vote on motions brought forward.
Download the Agenda below (.pdf) If you require a paper copy of the agenda beforehand, please visit or call the office.Download Here
Meeting Package & Financials
Will be provided in print at the meeting. Meeting packages will be available at the meeting and henceforce posted here after the meeting out of concern for keeping costs down and for environmental reasons.
Financials as Presented to the AGM (.doc)
Minutes of the 2019 AGMDownload Here
Background Presentation and Notes:
- Letter to members from the President
- Report from the Secretary
- Rangemaster’s Report
- Mitigation Notes to members – presentation on our plan to mitigate the recent CFO inspector’s report on deficiencies of our range
- Proposal to make PCDHFC Members Only – presentation for motion to be tabled for upcoming SGM
- Lease and Location background – presentation on the recent lease continuance and the future of our location
Annual Reports of Committees
- Club Banquets 2019 – report by Linda Noble on our annual banquets
- Grist Goesen Memorial Hatchery – report by Norm Fletcher on our fish and river conservation activities
- IPSC Committee – report by Adam Brawn
- Archery Committee – report by Daryle Kent
- Leap Committee – report by Paul Noble
- PPC Committee – report by Paul Noble
- Trap & Skeet Committee – report by the Trap and Skeet Committee
- Smallbore Committee – report by Gerry Irvine
Your rights as members
Formal procedures followed by your leadership are contained within the Constitution and Bylaws. Please note the following passages:
2.11 Rights of Voting Members
A Regular, Senior, or Life Member in good standing will have the following rights of membership:
(a) to receive notice of and attend all General Meetings;
(b) to make or second motions at a General Meeting and to speak in debate on motions under consideration in accordance with such rules of order as may be adopted;
(c) to exercise a vote on matters for determination at General Meetings;
(d) to nominate an eligible Member for election as a Director; and
(e) to serve on committees as member or chair, as determined by the Board.
The following terms are up and are open for election. PCDHFC depends upon volunteers who are able to provide good governance, bring to the board a variety of skills and backgrounds and who wish to further the aims of our club members. If you are interested in being a director, read All About Being a Director.
President – it shall be the duty of the President to preside over all meetings of the club. The President shall make an annual report to the club. The President shall be one of the club’s signing officers, and shall perform such other duties as this office requires – (2 Year term)
1st VP – Shall perform all the duties of the President in the case of the absence or disability of President .In the event of the absence or disability of the President and both Vice-Presidents, the Directors shall elect a chairman pro-tem. (2 year term)
Trustees – 3 positions open – The role of the Board of Trustees is to counsel the Directors and Members in all matters pertaining to the welfare of the Club and in particular those matters concerning Club Policies and the use of the Club’s capital assets.
1 two year term – completing the term of a resigned trustee
2 x 3 year terms
As per the Constitution, the qualifications of the above:
4.4 Qualifications of Table Officers
To be eligible for election as a Table Officer a person must be a Member in good standing at the time of the election and must have been a Member in good standing for two years immediately prior to any such election.
4.5 Qualifications of Directors at Large
To be eligible for election as a Director at Large, a person must be a Member in good standing at the time of the election and must have been a Member for one year immediately prior to such election.
4.6 Qualifications of Trustees
To be eligible for election as a Trustee a Member must:
(a) be a Member in good standing at the time of the election; and
(b) have been a Member in good standing for at least five continuous years prior to the election; and
(c) have served as a Director for two of the five preceding years.
7.14 Nominations for Directors
Nominations for Director positions shall made be from the floor of the Annual General Meeting.
A written acceptance of nomination, signed by the nominee, must accompany any nomination if the nominee is not present at the time and place of the election.
Subsequent voting procedures are laid out in sections 7.15 and 7.16.
If there are any questions please email email@example.com.