As a non-profit Society of B.C. your club must hold an Annual General Meeting of its members every year. As is tradition we are meeting in the first month of the new year to elect new directors, learn of issues facing the club and to vote on motions brought forward.

Page updated January 6 to include the Agenda below

Agenda

Please view the Agenda here.

Your rights as members

Formal procedures followed by your leadership are contained within the Constitution and Bylaws. Please note the following passages:

2.11 Rights of Voting Members

A Regular, Senior, or Life Member in good standing will have the following rights of membership:

(a) to receive notice of and attend all General Meetings;

(b) to make or second motions at a General Meeting and to speak in debate on motions under consideration in accordance with such rules of order as may be adopted;

(c) to exercise a vote on matters for determination at General Meetings;

(d) to nominate an eligible Member for election as a Director; and

(e) to serve on committees as member or chair, as determined by the Board.

Elections

The following terms are up and are open for election. PCDHFC depends upon volunteers who are able to provide good governance, bring to the board a variety of skills and backgrounds and who wish to further the aims of our club members. If you are interested in being a director, read All About Being a Director.

2nd VP – Shall perform all the duties of the President in the case of the absence or disability of both President and First Vice-President. In the event of the absence or disability of the President and both Vice-Presidents, the Directors shall elect a chairman pro-tem. (2 year term)

Treasurer – Shall receive all monies due the Club and deposit them in a financial institution designated by the Directors. The Treasurer shall issue cheques, as authorized by the Directors, to pay accounts owed by the Club. The Treasurer shall present a written monthly report at each regular meeting and a written annual report, together with a financial statement to the Annual General Meeting. (2 year term)

Secretary –  shall keep a complete record of the proceedings of the Club and the proceedings of the Directors, issue all notices of meetings and conduct all correspondence and perform such duties as appertain to this office.(2 year term)

Trustees – 2 positions open – The role of the Board of Trustees is to counsel the Directors and Members in all matters pertaining to the welfare of the Club and in particular those matters concerning Club Policies and the use of the Club’s capital assets. (3 year term)

Directors – 6 positions open (2 year term)

As per the Constitution, the qualifications of the above:

4.4 Qualifications of Table Officers

To be eligible for election as a Table Officer a person must be a Member in good standing at the time of the election and must have been a Member in good standing for two years immediately prior to any such election.

4.5 Qualifications of Directors at Large

To be eligible for election as a Director at Large, a person must be a Member in good standing at the time of the election and must have been a Member for one year immediately prior to such election.

4.6 Qualifications of Trustees

To be eligible for election as a Trustee a Member must:

(a) be a Member in good standing at the time of the election; and

(b) have been a Member in good standing for at least five continuous years prior to the election; and

(c) have served as a Director for two of the five preceding years.

Election Procedure

7.14 Nominations for Directors

Nominations for Director positions shall made be from the floor of the Annual General Meeting.

A written acceptance of nomination, signed by the nominee, must accompany any nomination if the nominee is not present at the time and place of the election.

Subsequent voting procedures are laid out in sections 7.15 and 7.16.

Questions?

If there are any questions please email secretary@pcdhfc.com.